- How to Reduce PowerPoint File Size in Office 2016 for Windows or Mac
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- Reduce your file size in Office for Mac - Office Support
To use the Reduce File Size option, save your document in the newer. On the Picture Quality pop-up menu, do one of the following:. Compress the selected picture. Click the Format Picture tab, and then click Compress. To use the compress options, save your document in the newer. Crop a picture.
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Expand your Office skills. Get new features first. Was this information helpful? Yes No. Any other feedback? How can we improve it? You can also click the Pictures or Picture icon in a placeholder on the slide.enter
How to Reduce PowerPoint File Size in Office 2016 for Windows or Mac
A dialog box appears. Navigate to the location of the picture. Select the picture and click Insert or double-click the picture. Compress pictures One of the most common ways to reduce file size is to compress one or all pictures in a slide deck. To compress a picture: In Normal view, select a picture on a slide. Click the Picture Tools Format tab in the Ribbon.
Click Compress Pictures.
Select the check box to Apply only to this picture if you want to compress only the current picture or uncheck this option if you wish to compress all pictures in the presentation. Select the check box to Delete cropped areas of pictures if you have cropped images and want to permanently deleted the areas you have removed by cropping. Choose the desired document resolution. Click OK. Use smaller image files Try to insert pictures in smaller sizes if you need to reduce the size of your PowerPoint files.
You can also save images in PowerPoint in different formats: Right-click the picture. Select Save As Picture. In the dialog box, navigate to the folder where you wish to save the image.
Reduce your file size in Office for Mac - Office Support
Enter a name for the file and select a format such as JPG. Click Save. In the PowerPoint presentation, delete the original image. Click Insert and then click Picture s. Navigate to the location with the image you saved. Double-click the image. Save a copy of images with artistic effects When you apply an artistic effect to an image, PowerPoint retains two copies of the image the original and a copy with the artistic effects. If you have applied an artistic effect such as blur to an image, you can reduce file size using the following method: Right-click the image with the artistic effect.
Navigate to the folder where you want to save the image. In the PowerPoint presentation, delete the image with the artistic effect. Navigate to the location with the image you saved with the artistic effect. Compress audio and video In and later versions of PowerPoint, audio and video files are copied into presentations rather than linked to the original files. Files can be compressed at different quality levels: Presentation Quality — select this option to save space but maintain overall audio and video quality. Low Quality — select this option if space is limited, such as when you are sending presentations via e-mail.
To apply media compression: Open the presentation that contains the audio or video files you want to compress. Click the File tab in the Ribbon. Select the desired compression option. A dialog box appears indicating that media compression is in progress. PowerPoint will indicate how much space is saved. When compression is complete, click Close.
Link to audio or video files You also have the option of linking to audio or video files. Note: You cannot apply certain types of formatting to linked video files. Convert Excel charts and other embedded objects Embedded objects such as Excel charts can also increase file size. One option is to ungroup the object: Select the chart or embedded object. Click the Drawing Tools Format tab in the Ribbon. Select Group and then Ungroup. A dialog box appears asking if you want to convert the object to a PowerPoint object.
Another option is to cut the object and copy it back into the presentation as a picture: Select the embedded chart or object. Click the Home tab in the Ribbon. Click the arrow below Paste to display the drop-down menu and then choose Paste Special. Select an image type and click OK. Delete extra versions PowerPoint is set by default to autorecover files in the event of a crash or power outage.
To delete extra versions of a file: Click the File tab in the Ribbon. Versions will be displayed in the Manage Presentation or Manager Versions area. Click Yes. Choose Save As.