Your mailing list This document contains the data that is used to fill in information in your main document. For example, your mailing list contains the addresses to be printed on the labels or envelopes.
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Your merged document This document is a combination of the main document and the mailing list. Information is pulled from your mailing list and inserted in your main document, resulting in the merged document—the letter, email, labels, or envelopes—personalized for different people on the mailing list.
Letters Create and print a batch of personalized letters for everyone on your mailing list. Each letter prints on a separate sheet of paper.
Email Create and send email messages for each person on your mailing list with custom information inserted from the mailing list. Envelopes Create and print a batch of envelopes for mailing. Labels Create and print sheets of mailing labels ; each label is a unique mailing address.
Word can pull data from a variety of data sources to perform mail merge. If you don't have a mailing list, you can create one during the mail merge process.
Here's a list of a few, simple data sources you can use for mail merge. Microsoft Excel spreadsheet An Excel spreadsheet works well as a data source for mail merge if all data is well-formatted and on one sheet so that it can be read by Word. For more information, see Prepare your Excel data source for a mail merge in Word. For more information, see Use Outlook contacts as a data source for a mail merge.
Word data file Your Word document should contain a single table.
The first row of the table must contain headings, and the other rows must contain the records you want to merge. For more information, see Set up a mail merge list with Word. Also see the other data sources you can use as your mailing list for mail merge. Now that you've chosen your bulk mailing document and your mailing list is ready, go ahead and perform the mail merge and send your message to your customer.
Create mailing labels in Word by using mail merge.
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Each letter prints on a separate piece of paper. Create and print a batch of personalized letters for everyone on your mailing list. Create and send email messages for each person on your mailing list with customized information inserted from the mailing list. Create envelopes by using mail merge in Word for Mac. Create and print labels using mail merge.
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Create and print labels using mail merge , in which each label consists of a different mailing address. If you don't have a mailing list, you can create one easily during the mail merge process.
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Here are few simple data sources you can use for mail merge. Excel spreadsheet - An Excel spreadsheet works well as a data source for mail merge if all data is on one sheet and the data is formatted well so that it can be read well by Word. For more information, see Prepare your data source in Excel for a mail merge in Word for Mac.
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