- Organize and Manage Your Mac Contacts with Smart Groups
- Export Mac Address Book Contacts With Mailchimp Import
- 3 thoughts on “Organize and Manage Your Mac Contacts with Smart Groups”
- Address book
Well, Address Book has a very similar thing--Smart Groups.
Organize and Manage Your Mac Contacts with Smart Groups
Smart Groups allow you to keep your contacts organized based on particular criteria that you can choose and manipulate. A common problem I see when consulting, especially now that so many people have smartphones like iPhones and Android-based devices, is that keeping your contacts organized can be a pain. One method I've found extremely helpful in my own life has been using one of the labels fields in Address Book as an identifier to use inside a Smart Group.
I'll show you an example:. By using the Company field as a label for new contacts, I can quickly identify and organize new contact information I receive. I just have to enter the word "model" in the Company field for any vCard where that applies. This even works if I mark a new contact as a company, as long as I put the word "model" in it. Of course, there are any number of ways to use Smart Groups to organize your contacts.
Try experimenting with different conditions and see what kind of results you get. And, to top it off, you can sync your Smart Groups with your iOS devices for easy access on the go.
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To identify and merge duplicate cards, follow these steps. If you manually identify two or more cards that need to be merged, select the cards, then choose Card, Merge Selected Cards from the Address Book menu bar. Many organizations provide central enterprise contact directories that you can access via Address Book.
Export Mac Address Book Contacts With Mailchimp Import
Using a central server means that changes and updates are available immediately for everyone who is connected. Exporting the vCard enables you to share your contacts with others by sending them as an email attachment to someone else.
To import a vCard, reverse the process. Drag a received vCard into Address Book or double-click it in the Finder and it is imported automatically.
3 thoughts on “Organize and Manage Your Mac Contacts with Smart Groups”
For those times when you need to use actual paper for your communications, Address Book provides several useful print options for printing your contacts onto envelopes or labels. See All Related Store Items. Emailing to a Group Contacts groups are more than just organizational tools; they also add functionality to applications that support them. Merging Cards If you manually identify two or more cards that need to be merged, select the cards, then choose Card, Merge Selected Cards from the Address Book menu bar.
Is there any method other than add one email address at a time? I'm using Mail. When I used Gmail, it was easy to add many email addresses at one time. I just needed to create a list of email addresses separated by commas. Is a similar action possible in Contacts. They are not in my current contact book and I just have their email addresses. Any easy way to do it?
Typically, if you had many people from your Contacts you would simply create a group by following:. However, for your situation, that won't work very well as you need to create a distribution list for many people who aren't in your Address book per your edit. With a tip borrowed from iOS, and a hack, you should be set. The work around that I use is to paste the list into your GMAIL account and create a group very easy as you mentioned before then download GMAIL Sync freeware and the contacts will be added to your MAC contacts and you can create a a distribution list takes five minutes at most.
Alternatively you can export the list from Google as. While appreciate this isn't the answer you likely want, it would be much better to implement groups on the server and address all the students as a single address.
This is how a lot of universities and colleges I've worked with have achieved this. Thank you for your interest in this question. Because it has attracted low-quality or spam answers that had to be removed, posting an answer now requires 10 reputation on this site the association bonus does not count.